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Vendor Agreement

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 Vendor Information

By signing I agree the following statements are true.

I, the vendor, hold all required current permits, licenses, and insurance policies necessary for my business operation. This may include the following: food manufacture license, nursery permit, organic certification, dairy permit, mobile food license, sales tax permit, food manager’s certification, insurance policies, growers statements, health department permit and other permits required for your particular business. You are responsible for obtaining the appropriate permits and license in order to run your business. 

  • It is your responsibility to know which are required for your particular business and to secure the necessary insurance, and certifications required by the state or county for your specific business.

I hereby acknowledge that I have read and fully understand the market rules and regulations listed below and agree to follow them. 

Vendor Rules

The Market Coordinator or his/her designee is responsible for enforcing the Vendor Rules.

Booth Space

Booth space (10’ X 10’) is assigned weekly. Vendors may not extend beyond the demarcation of their 10’ x 10’ stall. The Market Coordinator or his/her designee has full authority to re-assign space if it is necessary to fill in a gap. If vendors are tardy, their booth space may be relocated to avoid empty booth spaces. 

 

Only with the permission of the Market Coordinator can a vendor begin an early breakdown without disturbing the other vendors or marketplace. Vendors are responsible for removing all garbage from their stall space area. Each 10’ x 10’ stall space should be left completely clean.

Signs and Equipment

Each vendor is required to have a 10X10 EZ UP straight leg tent. All tents must be in working order and look professional once set up. 

Vendors are responsible for weighing down their own tent with at least 30lbs of weight. If the vendor does not have enough weight or if the tent is broken, The Market Coordinator or his/her designee will ask for weight to be added or the tent to be taken down. Each vendor will be held liable if they or their equipment causes damage to any other business, property or person around them. 

If a vendor's tent is set up on green turf the vendor is required to bring protective pads for the bottom of their tent legs. This requirement is waived only if the feet of the tent already have plastic or rubber protection. Tent stakes are never permitted on green turf areas. 

Vendors must supply their signs, equipment, and items needed such as tables, chairs, tents etc. All signs may not block traffic or pedestrian ingress or egress, or interfere with other

vendors' display or views. Market Coordinator or his/her designee will have full authority on sign placement.

Vehicles and Trailers

Every vendor must re-park their vehicle in the designated vendor parking areas immediately after unloading.

 

Vehicles or trailers may be utilized as a display or dispensing only with the permission of Market Coordinator. 

 

Electricity

Electricity may or may not be available on any given market and may be limited to a certain amount of vendors and an additional electricity fee may be charged at any time to those who choose to use it. Extra fees for electricity will be determined on a weekly basis and will be communicated to the vendor before each market. 

Weather

The market will not be cancelled on rumor of bad weather. The market will only be cancelled in the event that the weather poses as a threat to the vendors and customers. The market coordinator has the right to wait and cancel a market on the day of the event. Vendors will not be refunded any donation or be given a credit if the vendor does not attend a market because of weather conditions or rumor of bad weather conditions. 

 

It is the vendors responsibility to manage their own business commitments professionally by looking ahead at the weather forecast and using good judgment before reserving a booth space. Only the Market Coordinator can authorize to cancel a market.

Donation & Market Cancellation

Donations are required per market day, vendor, and each 10’x 10’ space.  The vendors may adjust the amount of the donation by using our online payment portal or giving cash when permitted. All fees and donations paid are final without refund and a fee credit may be granted with the permission of the Market Coordinator.

Vendors agree to donate by Wednesday following the Saturday market.

 

If a vendor cancels their reserved space on the Sunday through Saturday before the market, (in other words, the week of the market) we still require that a donation be given. No matter what the reason for cancellation or not attending a market, we hold the vendor responsible to give proper notice. If the cancellation or absence is unexpected by the vendor we still require that a donation be given since promotions have already been sent out and much time has been put into the vendor layout and other details of the market operations. 

Vendor Responsibility 

When a vendor has reserved their booth in a market they are responsible for attending the market, checking for email communications and reading each entire email. The vendor should always contact the market manager if they are not receiving communications about their reserved space before the market day.

Products

 Each vendor must supply the market coordinator with a list of the products that they plan to bring to the market. Vendors need to get new products approved before the market or they will be asked to remove their products from the sight of market customers. 

All food products must be sold, displayed, and stored from a surface above the ground. Any vendor found selling contaminated, unfit, prohibited or illegal items will be asked to leave the market immediately without refund of vendor fees.

Produce

The farmers market by laws require that 75 percent of all agricultural products sold through the farmers market are grown in Texas. Please contact the Market Coordinator with questions and to obtain prior review and approval to sell produce other than that grown in Texas. Vendors are allowed to sell produce procured from a co-op agreement with another farm. We encourage vendors selling produce to display a sign identifying their agricultural practices according to the following categories:

Soliciting

No soliciting shall be permitted within the market area. Displays of public interest, such as nutritional, health or consumer information, may be displayed with the permission of the Market Coordinator or his/her designee.

Health Practices

All vendors must wear shirts and shoes. Smoking is not permitted within 30’ from the market area. Unlawful drug/alcohol possession will never be tolerated.

Pets

Owners or caretakers are responsible for the behavior of their family pet or animal. Owners or caretakers are responsible for immediately cleaning up after their family pets or animals and discarding securely bagged pet droppings. 

Behavior

Vendors will be expected to represent and positively promote the market to customers and other vendors. Issues or concerns regarding the market should be directed to the Market Coordinator.

Any vendor may be suspended from selling by action of the Market Coordinator for failure to comply with the policies and procedures of the market. Profanity is never prohibited. Anyone using profanity or behaving in a less than family friendly manner will be asked to leave the market. 

Non-Profit

We support non-profit organizations in our community. Non-profits will be allowed to exhibit at Katy Farmers Market to handout information regarding their organization. Non-profit will be responsible for their own tent, table, chairs, etc. Non-profits are not allowed to approach customers or enter buildings to distribute information. Informational materials must be kept at the non-profit’s assigned table.

By signing below, I agree to abide by the agreement details above and I certify that all information on this form is true and correct to the best of my knowledge.